Privacy Policy for Amplivio

Last Updated: 06/04/2025

1. Introduction

Welcome to Amplivio ("we," "us," or "our"). We are committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our mobile application, Amplivio.io (the "App"), and our website located at Amplivio.io (the "Site"). Please read this privacy policy carefully. If you do not agree with the terms of this privacy policy, please do not access the App or Site.

By using the App or Site, you consent to the data practices described in this policy.

2. Information We Collect

We may collect information about you in a variety of ways. The information we may collect via the App and Site includes:

A. Personally Identifiable Information (PII)

This is information that can be used to identify you specifically. Examples of PII we may collect include:

• Account Information: When you register for an account, we may collect your name, email address, password, and other similar information you provide.
• User Content: We collect the content you create, upload, or share within the App, such as your speeches, practice session recordings (audio and/or video if applicable), notes, warm-up session data, and any feedback you provide or receive.
• Communication Information: If you contact us directly for support or other inquiries, we may collect your name, email address, and the contents of your communication.

B. Non-Personally Identifiable Information / Usage Data

This is information that does not, on its own, permit direct association with any specific individual. We may collect this automatically when you use the App or Site:

• Usage Details: Information about how you use the App and Site, such as features accessed, teleprompter settings (speed, font size), practice session duration, frequency of use, interaction patterns, pages visited on our Site, time spent on pages, and other engagement metrics.
• Device Information: Information about your mobile device and computer, including device model, operating system version, unique device identifiers (e.g., UDID, IMEI – if collected and why, though typically not for basic web analytics), IP address (which may be used to infer general location), mobile network information, and device/browser settings.
• Log Files: Like many mobile applications and websites, we may collect information that your device or browser sends whenever you use our App or visit our Site. This may include your IP address, browser type, browser version, the pages of our Site that you visit, the time and date of your visit, the time spent on those pages, and other statistics.
• Cookies and Similar Technologies (for Site): If you use our Site, we and our third-party service providers (like Google Analytics) may use cookies, web beacons, tracking pixels, and other tracking technologies to help customize the Site, improve your experience, and analyze site traffic and usage. Cookies are small text files stored on your device. You can typically remove or reject cookies via your browser settings, though this may affect the functionality of the Site.
• Google Analytics: We use Google Analytics to collect information about your use of our Site. Google Analytics collects information such as how often users visit the Site, what pages they visit when they do so, and what other sites they used prior to coming to our Site. We use the information we get from Google Analytics only to improve our Site and services. Google Analytics collects only the IP address assigned to you on the date you visit this site, rather than your name or other identifying information. We do not combine the information collected through the use of Google Analytics with personally identifiable information. Although Google Analytics plants a permanent cookie on your web browser to identify you as a unique user the next time you visit this site, the cookie cannot be used by anyone but Google. Google's ability to use and share information collected by Google Analytics about your visits to this site is restricted by the Google Analytics Terms of Use and the Google Privacy Policy. You can prevent Google Analytics from recognizing you on return visits to this site by disabling cookies on your browser.

3. How We Use Your Information

Having accurate information about you permits us to provide you with a smooth, efficient, and customized experience. Specifically, we may use information collected about you via the App or Site to:

• Create and manage your account.
• Provide, operate, and maintain the App and its features, including teleprompter functionality and speech practice sessions.
• Process your user content and facilitate your practice.
• Improve, personalize, and expand our App and Site.
• Understand and analyze how you use our App and Site (including through tools like Google Analytics) to develop new products, services, features, and functionality, and to improve user experience.
• Communicate with you, either directly or through one of our partners, including for customer service, to provide you with updates and other information relating to the App, and for marketing and promotional purposes (where you have consented or where permitted by law, with an option to opt-out).
• Send you push notifications (if you have enabled them) regarding your account or the App.
• Monitor and analyze usage and trends to improve your experience with the App and Site.
• Detect, prevent, and address technical issues or fraudulent or illegal activity.
• Enforce our Terms of Service and other policies.
• Comply with legal obligations and protect our legal rights.
• For any other purpose with your consent.

4. How We Share Your Information

We may share information we have collected about you in certain situations. Your information may be disclosed as follows:

• By Law or to Protect Rights: If we believe the release of information about you is necessary to respond to legal process, to investigate or remedy potential violations of our policies, or to protect the rights, property, and safety of others, we may share your information as permitted or required by any applicable law, rule, or regulation.
• Third-Party Service Providers: We may share your information with third-party vendors, service providers, contractors, or agents who perform services for us or on our behalf and require access to such information to do that work. Examples include cloud hosting for your data, payment processors (if applicable), customer support platforms, and analytics services (like Google Analytics, which may receive aggregated or de-identified data). These third parties will be obligated to use your personal information only as necessary to provide these services to us and are contractually bound to keep your information confidential and secure according to applicable laws.
• Business Transfers: We may share or transfer your information in connection with, or during negotiations of, any merger, sale of company assets, financing, or acquisition of all or a portion of our business to another company. You will be notified via email and/or a prominent notice on our App or Site of any change in ownership or uses of your personal information.
• With Your Consent: We may disclose your personal information for any other purpose with your explicit consent.
• Aggregated or De-Identified Data: We may share aggregated or de-identified information, which cannot reasonably be used to identify you, with third parties for research, marketing, analytics, or other purposes.
• User Content: Please remember that any User Content you voluntarily disclose (e.g., if you choose to share a recording or speech publicly or with specific individuals through features we may offer) may become available to the persons you share it with.

We do not sell your personally identifiable information to third parties.

5. Data Retention

We will retain your personal information only for as long as is necessary for the purposes set out in this Privacy Policy. We will retain and use your information to the extent necessary to comply with our legal obligations (for example, if we are required to retain your data to comply with applicable laws), resolve disputes, and enforce our legal agreements and policies.

User Content and account information will generally be retained as long as your account is active. If you delete your account, we will take steps to delete your personal information within a reasonable timeframe, subject to our backup and archival policies and any legal retention requirements.

6. Your Rights and Choices

Depending on your location and applicable law, you may have certain rights regarding your personal information. These may include:

• Access and Update: You may review, change, or update your account information at any time by logging into your account settings within the App.
• Data Deletion: You may request deletion of your account and associated personal information by contacting us using the contact information provided below. Please note that some information may be retained in our records after deletion of your account if required by law or for legitimate business purposes (e.g., backup archives).
• Opt-Out of Marketing Communications: You can opt-out of receiving promotional emails from us by following the unsubscribe instructions provided in those emails or by contacting us. Even if you opt-out of marketing communications, we may still send you non-promotional communications, such as those about your account or our ongoing business relations.
• Push Notifications: You can change your preferences for push notifications at any time by adjusting the settings on your mobile device.
• Cookies (for Site): Most web browsers are set to accept cookies by default. If you prefer, you can usually choose to set your browser to remove or reject browser cookies. Please note that if you choose to remove or reject cookies, this could affect the availability and functionality of our Site.
• Google Analytics Opt-Out: As mentioned, we use Google Analytics to understand how our Site is used. If you wish to prevent your data from being used by Google Analytics, Google has developed an opt-out browser add-on. You can download and install this add-on for your web browser here. Disabling cookies in your browser can also prevent Google Analytics from recognizing you on return visits.
• Specific Jurisdictional Rights: If you are a resident of certain territories (e.g., European Economic Area, California), you may have additional rights such as the right to data portability, the right to restrict processing, or the right to object to processing. To exercise these rights, please contact us.

7. Data Security

We use administrative, technical, and physical security measures to help protect your personal information. While we have taken reasonable steps to secure the personal information you provide to us, please be aware that despite our efforts, no security measures are perfect or impenetrable, and no method of data transmission can be guaranteed against any interception or other type of misuse. Any information disclosed online is vulnerable to interception and misuse by unauthorized parties. Therefore, we cannot guarantee complete security if you provide personal information.

8. Children's Information

Our Services are intended for a general audience and do not have a specific age restriction for use. However, we are committed to protecting the privacy of children online. We do not knowingly collect personally identifiable information from children under the age of 13 (or the relevant age of consent in your jurisdiction, which might be higher, e.g., 16 for certain data processing activities under GDPR in some European Union countries) without verifiable parental consent.

If you are under the relevant age of consent in your jurisdiction, you may only use our Services with the express consent and active supervision of your parent or legal guardian. Your parent or legal guardian is responsible for your use of the Services and for ensuring that such use complies with these terms and our Privacy Policy.

If you are a parent or guardian and believe that your child has provided us with personal information without your consent (or without the necessary consent appropriate for their age), please contact us immediately using the details provided in the "Contact Us" section. If we become aware that we have collected personal information from a child under the relevant age of consent without verification of parental consent, we will take prompt steps to delete that information from our records.

We encourage parents and guardians to spend time online with their children to be aware of the activities they are engaged in.

9. Third-Party Services

The App or Site may contain links to third-party websites or applications, or integrate with third-party services that are not affiliated with us. Any access to and use of such linked websites, applications, or services is not governed by this Privacy Policy, but instead is governed by the privacy policies of those third parties. We are not responsible for the information practices of such third parties.

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last Updated" date at the top of this Privacy Policy. We may also provide notice to you through the App or via email if the changes are significant.

You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.

11. Contact Us

If you have questions or comments about this Privacy Policy, or if you wish to exercise your rights, please contact us at:

Email: support@amplivio.io

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Thank you for using Amplivio!